Job Description

Job Description

Job Description

Title: Legal Assistant

Reporting Relationships: Report to the Managing Attorney

Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.

Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote. Requires some travel throughout the Bay Area (vehicle, insurance, and driver's license required).

Duties and Responsibilities

Administrative Support to the Legal Department

• Provide comprehensive administrative support to the Managing Attorney, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate travel arrangements and itineraries for the Managing Attorney and legal team members.
• Prepare legal documents, reports, presentations, and other materials as required.
• Ensure meticulous attention to detail in all aspects of legal administrative support, including monitoring timelines, compliance with legal requirements, and quality of deliverables.
• Develop and implement problem-solving strategies to address challenges in legal administrative coordination, proactively identifying potential issues and devising effective, creative solutions.
• Recruit and onboard law clerks and legal volunteers.

Case Management and Support

• Assist in managing and organizing case files, ensuring all documentation is accurately filed and easily accessible.
• Coordinate with clients, opposing counsel, and other stakeholders to schedule meetings, depositions, and court appearances.

Event and Project Coordination

• Assist in organizing and coordinating legal events, workshops, and training sessions.
• Manage or assist with special projects as assigned by the Managing Attorney, ensuring timely completion and alignment with organizational goals.
• Oversee the work of interns and volunteers within the legal department, ensuring alignment with organizational goals and standards.

Strategic Support

• Assist the Legal Director with strategic planning processes, including gathering data, facilitating meetings, and documenting plans.

Additional Responsibilities

• Assist in general duties such as answering phones, weekly outreach, fundraising, and other office tasks.

Required Qualifications

• A minimum of two years in an administrative assistant or legal assistant role.
• Working knowledge of Microsoft Office.
• Ability to meet deadlines and manage multiple projects with limited time.
• Excellent oral and written communication to interface with clients, community leaders, volunteers, donors, and colleagues in a professional and effective manner.
• Access to a working vehicle and the ability to drive throughout Northern California for events and outreach in an on-demand capacity.
• A strong commitment to civil rights and CAIR's mission.

Preferred Qualifications

• Experience working in Adobe Acrobat, Asana, and Practice Panther or other legal software.
• Experience working with the American Muslim community.
• Experience working with non-profit organizations.
• Conversational proficiency in Arabic, Dari, or Urdu.

Compensation

• Compensation in the range of $27.00 - $38.00/hour, commensurate with experience.
• Fully paid Kaiser Health Insurance and Blue Cross PPO Dental Plan for employee and dependents.
• 3% retirement matching contribution.
• 12 paid holidays, 10 sick days, and 12 vacation days.

To Apply

Please submit (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references, using the link below.

CAIR-CA is an equal opportunity employer.

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