Job Description

Job Description

Job Description

The Legal Assistant performs compliance research, monitoring, and testing of various Company processes and conducts analysis of results obtained. This position is for a Legal Assistant which requires extensive analytic skills and decision making. The Legal Assistant must be a good communicator, resourceful, and organized. Because this position requires travel, a clean driving record is essential.

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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

1. Compliance Analysis – Perform research and provide regulatory citations to defend our position to examiners and investors. Draft responses as required. Assist in the coordination of projects with other departments (i.e., Marketing, Lending, etc.) to ensure compliance with new laws and regulations. Identify opportunities that can improve efficiency of business processes and provide regular reports to the AVP.

2. Compliance Notifications – Work with AVP to ensure all affected areas of the Company are kept well informed of changing laws and procedures for implementation to be completed at the appropriate time.

3. Compliance Monitoring and Testing - Perform compliance monitoring and testing as required by the Compliance Calendar including, but not limited to, Internal Policy Reviews required by regulations and investors.

4. Marketing Reviews – Review Marketing materials and promotions. Provide regulatory guidance to ensure compliance with state and federal regulatory requirements.

5. Compliance Audit Remediation – Assist in the coordination of remediation of compliance audit findings with various department managers. 

6. Internal Audit – Performs the annual SAFE Act Review and other internal audits as required by the Internal Audit Calendar. Creates Audit Reports and provides recommendations for correction of findings cited.

7. Legal Activities – Assist in researching and developing responses regarding legal activities.

8. Complaint Investigation – Assist in the investigation of complaints received from state regulatory authorities, CFPB, BBB, and direct from consumer. Prepare research package for Compliance Analyst to review.

9. Subpoenas – Assist in gathering information requested in subpoenas.

10. Branch Audits - Perform on-site Branch audits as required which may require overnight, out of state travel.

11. Exam / Audit Activities – Assist with research pertaining to the remediation of exam findings. 

12. Policy & Procedure Development - Assist in the development of internal policies and procedures that pertain to this position.

• Four-year college degree and two-year compliance-related work experience preferred. Combination of education and related work experience may be considered.
• Knowledge of regulatory compliance is desired. Compliance or BSA certification is preferred.
• Requires effective communication skills, both verbal and written.
• Requires exceptional organizational skills and strong attention to details.
• Proficient with Microsoft Office (e.g., Word, Excel, Outlook).
• Strong aptitude and desire to provide excellent customer service.
• Ability to simultaneously manage and accomplish multiple tasks/projects and deadlines.
• Trustworthy, honest, and display a high-level of integrity.
• Ability to work effectively in a team environment.
• Ability to identify and resolve problems in a timely manner.
• Able to understand and respond appropriately to basic inquires.
• Able to read, write, and communicate using the English language sufficient to perform job functions.
• Ability to use Company equipment in assigned area (including but not limited to telephone, copiers, fax machines, computers, internet, etc.)
• Able to access, input, retrieve, and interpret information using applicable computer systems (including, but not limited to, Microsoft Word, Excel, Outlook, industry-specific computer software, etc.)
• Works well independently.
• Able to handle deadlines and working within company guidelines.
• Compliance with all Bank Secrecy Act (BSA), Anti-Money Laundering (AML) laws, and Office of Foreign Asset Controls (OFAC) requirements is required. Employee must complete annual training in these areas.

WORK ENVIRONMENT

This job operates in a clerical office setting; climate-controlled surroundings with adequate lighting and little or moderate noise when in the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

This position requires the ability to lift files, open filing cabinets, and bend or stand, as necessary.

TRAVEL

This position requires up to 20% travel. Moderate travel needed by private vehicle or airline carriers with overnight stays in modern facilities at times.Regional traffic conditions when traveling by car from business appointments. Mileage reimbursement will be provided at current IRS allowable rates.

EXPECTED HOURS OF WORK

Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.Evening and weekend work may be required as job duties demand.

OTHER DUTIES

This position performs additional duties as assigned, given adequate guidance and resources. This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee to perform this job. Duties, responsibilities, and activities may change at any time with or without notice.

EOE D/V/M/F

Most companies start with a business plan. ALCOVA Mortgage started with a friendship. Bound by a common background and inspired by a passion to serve, childhood friends Bobby Nicely, Billy Siple and Rob Lindstrom dreamed of one day starting a business.

In 2003, the trio joined together to establish a mortgage company—ALCOVA—an acronym for Alleghany County, VA, in honor of their roots.

In 2012, ALCOVA Mortgage made its debut on the Inc. 5000 list of fastest-growing private companies in the United States and has been recognized every year since. The company’s phenomenal growth of 96% in three years propelled it into the league of such legendary superstars t

hat gained notoriety on the prestigious list as Dell, Microsoft, LinkedIn, Pandora, Timberland, Zillow, Yelp, and Domino’s Pizza.

Today, ALCOVA continues to thrive, largely because of its roots in friendship and the passion to serve.

EOE/M/F/D/V

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